Craven Arts Council & Gallery is currently seeking a new Office Manager. Find details below.

The Office Manager is responsible for assisting with the day to day operations of the Craven Arts Council & Gallery, including maintain membership rolls, press and marketing, graphic design, and others. CAC&G is seeking a candidate with a passion and background in the arts at any level. The ideal candidate will be self motivated, eager to learn, timely, and friendly. This position generally works Tuesday through Saturday, 10am-5pm, with some nights required. The position is hourly and the pay is expected to be between $14-$16 an hour. 

Interested in Applying? 
Please email resume and cover letter to director@cravenarts.org by 5pm, November 17th. 

Duties and Responsibilities

1. General
   1. Interact directly with the community as an advocate of the arts and the Arts Council.
   2. Answer telephone, open and distribute mail.
   3. Produce and coordinate mailing of the Luminary, including writing articles, gathering information and pictures and coordinating with member organizations for Calendar of events.
   4. Provide assistance to the Executive Director for grants, fundraising, etc.
   5. Assist in Gallery Shop and Box Office sales.
   6. Assist in maintaining the office and Gallery cleaning and organization

 
 

1. Membership
   1. Mail monthly membership renewal forms.
   2. Receive and process renewals and update membership/donor database.
   3. Write thank you notes to new and renewing members, fundraisers, memorials, donations in general.
   4. Prepare Year End Giving pledge cards and letters and annual meeting notices and proxy cards.  Prepare monthly membership report for Board of Directors meeting.
   5. Follow up on lapsed memberships

1. Programming
   1. Help the Executive Director set up facility for concerts or lectures
   2. Maintain schedule and records for programming and fundraising events.  Respond to rental inquiries received via weddingwire and eventactive through email. Maintain file of contracts, ensure payments/deposits received in timely manner.

 

1. Public Relations
   1. Create and distribute press releases as advised by the Executive Director

 

1. Financial
   1.  Create and enter data in relevant programs & files
   2.  Coordinate and send data to the Treasurer
   3.  Provide bookkeeping assistance as directed

 

1. Perform all other duties as assigned

 
Skills and/or knowledge preferred for job duties:
 
Membership and donor tracking software
Quickbooks
Microsoft Word Office Suite
Adobe Creative Suite